We are looking for a person to join our office administration team.
We are a Law Firm based in Walsall and recognised for the exceptional Legal Aid work that we do. Joining our team, you will be responsible for providing support to ensure the function of time recording, file management and legal aid billing procedures that is vital to our business and is managed, accurately and efficiently.
In addition, you will be undertaking the important routine admin duties that keep our office running smoothly and are essential to the smooth running of our business.
What sort of person are we looking for?
You will be well organised, accurate and diligent with great IT skills, have an eye for detail and be willing, responsive, with a desire to be proactive to meet the daily challenges. This is a busy department; you will improve and progress and become a vital member of our staff and team.
You will benefit from working with a large national firm which still retains its small company family feel.
Skills and requirements:
Billing:
Checking files for accurate time and travel
Creating and Inputting of Legal Aid Bills through the firm’s case management system and management of online billing submissions, in particular Mental Health Billing
Timely archiving of files when monies are received for payment of bills.
Management of petty cash
Management of files returned from Costs Draftsman
Admin Duties (to assist Office Manager)
Providing Support for reception lunchtime/holiday and sick cover at the Walsall office
You will meet and greet visitors, book meeting rooms, answer the reception telephone, forwarding appropriately. Deal with incoming post and recording of incoming cheques. Franking of outgoing post and respond to e mail enquires.
Occasional visit to our branch in the Aldridge office to provide holiday cover same.
Archiving
Retrieval and return of files to storage including accurate record keeping
Communicating with Archive Storage to identify files that are due for destruction and record keeping
Ad-Hoc Duties
Stationery and Office Supplies Control
Weekly confidential waste
Assisting with Health and Safety test of office fire alarms weekly.
Running ad-hoc errands.
Salary dependent on experience. (£NMW - £25K)
Apply in writing with CV to: